Space On The Go! - eCIFM Solutions

Space On The Go!

eCIFM’s Space On The Go! (OTG!) mobile app for IBM TRIRIGA is the ideal tool for space planners and interior designers needing to manage the occupancy of their facilities. With the ‘Return to Work’ initiatives gaining momentum, organizations of all kinds are re-evaluating their workspaces, to permit social distancing and traffic flow improvements. To support this effort, the floor plans need to be up to date to represent the built environment and the current locations of people, assets and department allocations need to be audited. With Space OTG!, it has never been easier or more convenient to walk the floor with a mobile device and capture all the data points you need.

Space Planners can use Space On The Go! to:

  • Update / Confirm employee locations
  • Assign Departmental allocations and identify shared spaces
  • Confirm the assets and equipment in a space
  • Revise the classification and functional use of spaces
  • Take photos and record comments

With floor plans accessible on a mobile device, efficiency is increased. Your audit team will now have a tool to quickly document which spaces are truly vacant, who is located in a particular space and then upload the latest information to TRIRIGA.

A Mobile App for Higher Education

Space On The Go! also includes several enhancements for the Higher Education market. Universities need to report their space usage in order to qualify for certain funding. eCIFM teamed up with its Higher Education clients to develop a solution that adds the functionality they need for their unique reporting needs. This includes data fields for Primary Investigator, specific laboratory and research fields and much more.

  • Conduct Space Surveys
  • Granularly report on shared research spaces
  • Calculate Indirect Cost Recovery (ICR) – Overhead reimbursement

Overhead reimbursement is tied to the expenditure of direct costs associated with research awards (primarily federal contracts and grants).  The amount is based on the indirect cost rate, which includes the cost of facilities (such as equipment, research space, maintenance and utilities, and the library) as well as departmental administration and support.

Work from Anywhere

eCIFM’s patented synchronization technology is like no other. In offline mode, OTG! works independently from the network and database so that users can be truly mobile and perform their duties without disruption. Unlike so-called Perceptive Apps, OTG! is a truly native application that doesn’t rely on a constant connection to the database. Data is synchronized when the device is back in range of Wifi or cellular. The mobile app prioritizes data syncing, ensuring that those offline entries won’t overwrite any entries made by colleagues in the interim.

Time Entries Made Effortless

Timekeeping is far easier when it’s done on a mobile device—work orders are more likely to be updated when workers can clock in and out using the app, compared with trying to record entries manually in the field to upload later.

Timekeeping elements are user-defined, so that you can add category designations that are unique to your company. The timekeeping function is also intuitive: Technicians can start a timer when they reach the site, or enter their time by voice or text.

Like all of our mobile apps, Space On The Go! features:

  • Voice-to-text: : Use both hands to work while making notes
  • Online/offline modes: Sync instantly while in range, or work offline and sync later
  • Barcode scanners: Scan barcode tags to see equipment history
  • Photo documentation :  Take pictures to record asset conditions and completed work
  • Google Maps Integration:  Navigate to job site location easily