Leases are essential artifacts of businesses. They are important for real estate, assets, and licensing. Furthermore, they come in all shapes and sizes.  

 With the advances in large language models in recent years, eCIFM saw an opportunity to build an AI Lease Abstraction tool, enabling teams to interact with their leases in a straightforward way regardless of the formatting or state of the document.  

The Challenge

Up till now, lease extraction and abstraction have been a painful process that require intimate knowledge of the legalities of leases. Generally, organizations hire outside legal services to extract individual leases at high cost 

Leases are always referenced at critical moments and need to be accurately reflected in your systems. Whether you are setting up a new CPIP / IWMS or are adding new asset information to your CMMS or CRE platform, you will need to interact with leases. Additionally, when you are looking to understand rent escalations for real estate or warrantees for asset, you will need to interact with your leases.   

eCIFM understands the market need for accurate and cost-effective lease extraction, abstraction, and referencing. As a result, we built a AI Lease Abstraction product. 

Our Solution: AI Lease Abstraction by eCIFM

Our AI product skillfully extracts information from uploaded leases and amendments. The underlying model has been tuned with an experienced in-house legal team to ensure accuracy in extraction every single time.   

Our tool is able to accurately extract all key information from real estate, asset, license, and subscription leases and generate payment schedules in your system of record.  

This product is system agnostic and lease abstractions can be uploaded into eCIFM supported products such as 

✔️ IBM TRIRIGA 

✔️ IBM Maximo 

✔️ Archibus by Eptura 

✔️ ServiceNow 

✔️ Any system of record 

Our Lease Abstraction product ensures that you have accurate Lease Administration and Accounting from Day One! Contact to learn more! 

🥇 Winner: Innovation in Facilities Management – 2025 FMMUG Conference

🥇 Winner: Best AI Innovation Using IBM TRIRIGA – MaximoWorld